How to Write a Confirmation Letter
by WriteExpress Staff Writers
- Offer a polite, appreciative response that helps clarify what is expected of you.
Be sure you have a clear definition of your role from the outset to avoid problems later. - Repeat the details of the agreement so your reader can respond to any misunderstandings that may have arisen.
- Clarify or amend the terms of your agreement, if necessary.
- Be accurate. Check (and double check!) your facts before sending the letter.
- Choose your tone carefully.
Confirmation letters should generally be brief and businesslike, but because they are the result of previous contact, you may wish to write in a more personal tone. - Send the letter within a few days of receiving the original letter, report, order, or other document.
- Notify all those involved after receiving the letter of confirmation so that everyone is up to date on current happenings.
- Be enthusiastic when writing this letter if you are the one who is being interviewed, considered as a guest at a workshop, given the opportunity to speak at a conference or banquet, given the charge to head a fundraiser, etc.
A well-worded confirmation letters helps you ratify, approve, strengthen one’s resolve, or give new assurance of the validity of something.
Confirm an Oral Agreement • Example Letters, Plus Guides and Samples
A cordial and tactful request may get you what you want!
Choose a topic to view example request letters:
Request a change in a contract or agreement
Request a copy of an official document
Request a response to a survey or questionnaire
Request an endorsement or testimonial
Request assistance or cooperation from someone in another firm
Request confirmation of an authorization to take action
More Request Letters
Credit Line
Request an explanation for a denial of credit
Request an increased credit lineRequest correction of an error in a credit report
Request or apply for a credit account
Information
Request information about an applicant
Request information from a government agency
Request information on a product or service
Sales
Request a discount or a complimentary product or service
Request a refund or reimbursement
Request correction of a billing error
Request samples or information about products or services
Service
Request an individual to volunteer services
Request government service or action
Miscellaneous Request
Request a retraction or correction from the media
Request application materials for admission to college
Request confirmation of receipt of earlier mailings
Request correction of an error in a check
Request correction of an insurance company’s errorRequest estimates or bids
Request payment of a personal loan
Request permission to use another’s materials
Request that someone write a letter of recommendation in your behalf
Request Related
Accept a request to serve in an honorary position
Announce actions to be taken during a strike (management’s announcement)
Announce an employee training session
Announce an imminent strike (labor’s announcement)
Answer a request for information on a product or service
Appeal to higher authorities when complaint letters don’t work
Ask an applicant for credit to submit more information
Ask to extend or shorten a deadline
Cancel a membership or subscription
Complain about a billing error
Complain about poor service or a faulty product
Decline a request for a claim or adjustment
Decline a request for a donation
Decline a request for employment
Inform a customer of an incorrect payment amount and ask for the balance
Inform a customer that the check you received was not signed or the payment was not in the envelope
Investigate an applicant’s credit reference
Invite or request suggestions from employees and customers
Notify an insurance policyholder of a pending cancellation of the policy
Remind an organization member to pay a fee, duty, or pledge
Respond to a complaint, but needing more information
Respond to a job advertisement and request an interview
Respond to a request for your resume
Respond to a request or application for additional training
Transmit equipment or supplies that a company employee has requested
Use networking in a job search